“Can the repetitive part be configured once, properly?”
A grant report drafted from the same template. A call for proposals read and summarised. Meeting notes turned into actions. Each person approaches it their own way, the quality depends on who did it, and the method leaves with whoever wrote it.
The work here is configuration on platforms you already pay for. We do not fine-tune models, build data pipelines or write custom software.
They differ in scope and in what they cost. The definitions below are the ones used in the estimator.
A configured assistant for a role or workflow, holding your templates, your rules and your reference documents. It handles a multi-step job from beginning to end.
Example: a grant-report drafter that takes field notes and the previous report, follows the funder's headings, flags every figure it could not trace to a source file, and refuses to proceed if beneficiary identifiers are present.
A written instruction set the platform loads when a task of that type comes up. It carries your house method, so any staff member gets the same approach without knowing how to ask for it.
Example: a “donor report house style” skill holding your tone rules, your headings, your do-not-say list and your figure-verification step. It applies whether the person is drafting, editing or reviewing.
A small, tested set-up for a single repetitive task, with a fixed input and a fixed output. The narrowest of the three and the quickest to configure.
Example: a call-for-proposals summariser that returns eligibility, deadline, budget ceiling and required annexes as a fixed checklist, in the same order every time.
A safeguarding language check applied to anything beneficiary-facing. A logframe indicator formatter. A translation reviewer that compares a draft against the source and lists what changed in meaning. A board-paper summariser that always produces decision, options, risk and recommendation.
Meeting notes to actions with owners and dates. A procurement comparison table from three supplier PDFs. A donor due-diligence brief from public sources. A monthly report skeleton pre-filled from the previous month.
Typical duration: Two to six weeks
Priced per agent, per skill and per tool in the estimator, since each is a discrete piece of work. Configuring them alongside training costs less than configuring them alone, because the teams that will use them are in the room.
If a different one fits better, or none does yet, we will say so on the call.